Bedworth Lions Club - Privacy & Confidentiality Policies

Bedworth Lions Club is committed to protecting your privacy. This Privacy Policy explains our data processing practices and your options regarding the ways in which your personal data is used. If you have any requests concerning your personal information or any queries with regard to our information processing & handling please contact Bedworth Lions Club Privacy Officer:- Bedworth Lions Privacy Officer

Information collected

Bedworth Lions Club may collect visitor traffic patterns and site use which enables us to improve the service we provide. We do not collect information which identifies any individual computer. Bedworth Lions Club may keep any information sent or given to us in providing our service to any individual or group; this is for the purposes of assisting that individual or group also our accounting & governance purposes.

Use of your information

We will use your information to provide and personalise our service. We may also use your contact details to communicate with you, as well as send you information about Bedworth Lions Club. We correspond with you by post, email, telephone, fax for these purposes.

Please note that there may be instances where it may be necessary for us to communicate with you, in any event, for administrative or operational reasons relating to our service to you.

Disclosures of your information

We will not pass your personal data to anyone else unless it is with your expressed consent or with consent of a person acting for you e.g. a carer, medical or social practitioner. We may use and disclose information in aggregate (so that no individual person(s) is/are identified) for marketing and strategic development purposes.
The only exception to this is, if we are compelled by law to make a disclosure.

Other web sites

Our web site may contain links to other web sites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.


"Cookies" are small pieces of information held on your PC which our systems create and use to provide certain features.  Bedworth Lions Club does not use a logon system & does not use cookies to identify any individual user or computer. Cookies may used only to monitor visitor numbers to our web pages.

Access rights

You have a right to access the personal data that is held about you. To obtain a copy of the personal information we hold about you, please write to us at the following address: Privacy Officer, Bedworth Lions Club, 4 Robinson Road Bedworth CV12 0EL enclosing your postal details.

Confidentiality Policy

Overall Purpose
To comply with GDPR as from May 25th 2018. To have a binding code of practice setting out the position of Bedworth lions Club with regard to User privacy & Confidentiality
Why we have a Policy
All Lions Club Members have an obligation to safeguard the privacy & confidentiality of all users, and a duty not to disclose personal data without informed consent. Policy.
The general terms of this policy
It is the Bedworth lions Club policy not to disclose to third parties any information about individuals or families with whom we come into contact. We may however disclose information about community or similar groups we assist.

We shall avoid displaying the full information of individuals in such documents as minutes of club meetings.
1/Bedworth Club members are requested to sign a consent form indicating their agreement to data being stored, this solely for the purpose of administering their membership and allowing other Lions within the club to communicate with them. Members leaving the club have the right to have personal data removed immediately it is no longer required for administration of the lapsed membership.
2/ User services must indicate in writing that they have consent of the person or entity they are representing.
3/ Consent must be obtained for the use of images of people used in any publication by Bedworth Lions Club, the exception to this large groups of people at public events.
Control of printed matter.
Lions Club members who hold printed matter containing members personal data or the personal data of users should ensure this is kept in a locked area at home & any vehicle in which it is carried should be locked.
Control of digital data.
This should be stored as encrypted files, preferably my means of a separate encrypted USB drive which is held in a secure area of the Lion members home.
Legal disclosure.
Bedworth Lions Club Shall disclose to the Police, other law enforcement agencies, social services or similar departments if legally obliged so to do, or to prevent crime or abusive situations.
Request for Disclosure.
Bedworth Lions Club Shall disclose to any person any and all information held about them by Bedworth Lions Club. Request for this must be sent to the current person holding the post of Lion Secretary. A response must be made within 28 days.
Policy conflict with MD105 and English law.
Nothing in this document shall be in conflict with Lions Clubs MD105 policies or contrary to English law.
This document to be reviewed annually.

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